As we all know in the self-publishing world physical copies
of our work are really a vanity side of our hard labour. We are not likely to
sell many paperbacks, with some authors selling 100 e-books for every paperback
sale. That isn’t a lot. But despite the dismal sales of paperbacks, if you sell
in the UK you are required to submit a free copy to the British Library for
their records, called the Legal Deposit. This is a legal requirement. Or is it?
For starters let me explain what happened. I was reviewing
my proof of my new release “Ghost Haunts” when someone reminded me of my legal
obligation. And when I say reminded, I mean informed. I immediately went into
detective mode to find out exactly what I had to do, when I found something
interesting.
The legal requirement comes from the Legal Deposit Libraries
Act 2003. The act is fairly straightforward, but it is the wording in the act
that got me thinking.
For instance the wording says it is the legal requirement for
the publisher and distributor to provide the copy – not the author. Some people
may think what is the difference with a self publishing author? But I got my
ISBN from Createspace and the ISBN labels them as the publisher, not me. Also
Createspace act as the distributor. So technically, under the legal description
in these circumstances, I was not obliged to provide a copy to the British
Library.
But I wasn’t content with my own reading of the act – I needed
more information. So where did I go? Where else but the British Library deposit
team!
So I called them and spoke to a very nice lady who said that
it is indeed a very grey area and she wasn’t entirely sure, so she would call me
back after speaking with her manager.
Within thirty minutes her manager called me back. She was
also very nice and this is where I got some very interesting information. After
explaining the situation and said I was unsure on whose responsibility it was
to provide a copy. She stated it was a legal requirement to provide a copy
within 1 month of publication to the British library and a copy each to the
other five institutions that keep copies; within 1 year. That’s six copies!
But, she relented and said that as the ISBN was provided by Createspace and
they were technically the publisher on record, and they were also the only ones
distributing – I was not required to provide a copy. And neither was Createspace
as they are an American based company.
They were a little disappointed and said that they would
still really like a copy of my book if I would be willing to provide it. So,
feeling slightly sorry for them I spoke to them about the benefits of being
part of the records. And to be honest it isn’t a great deal. Essentially if you
place your book in the archive anyone can go in and read your book (but not
borrow it) and some bookstores use the catalogue they compile from the records
to order copies.
But then came the bombshell I was not expecting. The legislation
is changing as of...
6th April
2013!
That’s right; it’s not long until the legal requirement for
authors publishing in the UK changes. And this one, in my opinion, is big!
From the 6th of April, all books sold in the UK,
whether digital, physical or both will have to be deposited with the British
Library by the publisher. Now you may assume that makes no difference, but
technically in e-book form, I am the publisher – not Amazon. So I would have to
submit my book for the British Library records. But when I asked for more
details about this, the manager couldn’t help me any further saying there has
been a new department set up to handle this and she had no idea about it. So I
thanked her and took a breather.
Then I searched the internet for the number for the other
department. I found it pretty easy, and immediately gave them a call. There I
spoke to a nice gentleman who was one of the team implementing and managing the
new digital archive.
From my conversation with him I could ascertain a number of
things. Firstly the legislation will
take effect from the 6th April 2013. After that date the preferred
(notice the term preferred) method of submission to the Legal Deposit will be
digital copies of any e-book that is sold in the UK for small to medium publishers;
that includes self publishers, but not anyone who traditionally publishes with
a large publisher. Much in the way which the copy is used will stay the same.
The method of delivery will be done by an online portal (easier submission for
authors and less costly) which they were just testing when I phoned.
I was also able to learn that a similar scheme was used in New
Zealand, where it worked well. However traffic was apparently low.
At the end of the conversation I thanked the gentleman
nicely for his information and hung up the phone realising that in a few short
days – I will be obliged to provide a digital copy of my book.
What are your thoughts on the changes?
Of course my conversations with these individuals
should not considered legal advice and you should gain your own in these
matters. I am merely providing a summary of my conversations today. I have not
mentioned any names as neither provided permission for me to share them
(although both were informed I would write a blog post on this) – for the
record I didn’t ask them for permission.